Process automation for small businesses
Tired of copy‑pasting the same thing over and over?
I help small businesses get rid of manual work that eats time and invites mistakes. I connect tools, tidy up how data flows and automate specific tasks.
I won't push you into a new system if connecting the tools you already use will do.
You don't need to know whether it can be automated at all. Describe the process and I'll tell you straight what makes sense and what's better left alone.
01Quick check
If someone on your team keeps clicking the same things, copying data or tracking deadlines from memory, I can probably spare them that.
Five questions about one task you'd like to hand off. Answer for how things are today — the result tells you whether it's worth going further.
RESULT
Answer all the questions to see the result.
This is a quick orientation, not a verdict. I check every process individually before I quote anything.
Who's behind this
Odklik
One person from quote to launch
Experience from projects for large e-commerce companies and a global sports analytics company. Now at a scale that fits small businesses.
How I keep your risk low
- You know the price before work begins.
- The audit fee is deducted from the implementation price.
- After launch, I fix bugs within the agreed scope.
- Everything runs in your accounts and belongs to you.
- If something isn't worth it, I say so plainly.
02Pricing
Prices up front, so it's clear what budget we're talking about.
Process audit
FOR WHOM
You know a process takes too much time but not yet what can be done about it. I'll find out.
WHAT YOU GET
- a write-up of how the work is done today
- the steps worth automating
- a concrete proposed solution
- a list of limitations and risks
- an indicative implementation price
DONE WHEN
You know which steps are worth changing, with what risk, and what budget the implementation needs.
If you hire me for the implementation, I'll deduct €75 from its price.
Selected: Process audit, €75. Scope updated.
03Payback calculator
First, let's check whether it pays off.
= 20 h of manual work a month
Rate: gross employee cost plus overhead, not net salary.
Conservative estimate: pays back in month 3
+€2,910after a year
€300/monthrecovered · after care costs
Typical scenario: pays back in month 2 · +€4,710 after a year
[ balance: 4.2× the implementation cost ]The conservative scenario assumes 50% of the time is recovered, the typical one 75%. A process audit pins down the exact range.
This is the value of time, not cash in the bank.
Excludes licences, APIs and servers — we agree those before starting.
| month | cost without changes | cost with automation | balance |
|---|---|---|---|
| 0 | €0 | €690 | -€690 |
| 1 | €600 | €990 | -€390 |
| 2 | €1,200 | €1,290 | -€90 |
| 3 | €1,800 | €1,590 | +€210 |
| 4 | €2,400 | €1,890 | +€510 |
| 5 | €3,000 | €2,190 | +€810 |
| 6 | €3,600 | €2,490 | +€1,110 |
| 7 | €4,200 | €2,790 | +€1,410 |
| 8 | €4,800 | €3,090 | +€1,710 |
| 9 | €5,400 | €3,390 | +€2,010 |
| 10 | €6,000 | €3,690 | +€2,310 |
| 11 | €6,600 | €3,990 | +€2,610 |
| 12 | €7,200 | €4,290 | +€2,910 |
Audit: €75, deducted from the implementation cost.
Just because something can be automated doesn't mean it's worth paying for.
04Collaboration and care
From the first message to launch — and beyond, if you want me to look after the solution.
I break the current work into steps, exceptions and costs. The outcome can also be a decision not to automate anything.
YOU GETA decision: automate, simplify the process, or keep things as they are.
After launch
After launch, you can take the solution over or leave it in my care.
Automation relies on tools that change over time. So before handover we agree who monitors it, handles errors and reacts when a service changes.
- The process running. I check that the automation finishes correctly and that data reaches the agreed place.
- Errors and stuck cases. I find the cause, restore the workflow and check whether skipped data needs filling in.
- Changes in the tools. I update the connection when authorisation, an API or the data structure used by the process changes.
- Limits of responsibility. If a problem needs the process rebuilt, I describe the scope and cost first. I don't add work to the bill after the fact.
Prices don't include paid licences, APIs or servers. If they're needed, I'll show their cost before work starts.
05FAQ
No. Describe how the work is done now. Choosing the tools is my job.
Usually not. First I check whether the tools you already have can be connected. Switching software is the very last resort.
I work in accounts owned by your company, with the least permissions needed. I only get access to what the process requires, and you can revoke it at any time. If I process personal data, we sign a data processing agreement.
You do. I set automations up in your accounts and hand over the configuration and code together with a guide after acceptance.
The solution runs in your accounts and is documented in the handover guide. I use popular tools and readable code, so another technical person can take it over without me.
I fit the solution to the process. I use n8n, Make or AI models when they simplify the build and later maintenance, and custom code when it gives more control or avoids the limits of an off-the-shelf tool.
If simple changes should stay on your side, I'll take that into account when choosing the solution and show you how to make them.
I can look after it monthly or fix a one-off failure. Both options are in the pricing.
Payment terms are part of the quote, so you know them before we start. Listed prices are final, with no VAT added. Every payment gets a receipt, or an invoice on request. Care is billed monthly, with no long notice period.
Yes. I work remotely with businesses across Poland and abroad. If something needs discussing, a short video call is enough.
Yes. If an inexpensive automation saves a few hours every month, even better.
A simple process usually takes a few days. For larger scopes I give a timeline together with the quote.
06Contact
What do you do by hand that you shouldn't have to?
Write a few sentences about how the work is done today. No specs, no jargon. The reply is free.